JOB DESCRIPTION
Assured Flooring & Countertops is seeking an organized, detail-oriented Accounts Receivable & Administrative Coordinator to support our finance and administrative operations. This position will primarily focus on Accounts Receivable, with occasional assistance in Accounts Payable and other company-wide administrative projects. The ideal candidate is comfortable working with numbers, communicating with customers, learning new systems and identifying ways to improve processes.
Primary Responsibilities Include:
ACCOUNTS RECEIVABLES
· Generate and email customer invoices.
· Record and process customer payments, including checks, cash and online payments.
· Prepare and complete bank deposits.
· Monitor outstanding accounts and follow up with builders, commercial customers and individual clients regarding payment.
· Maintain accurate customer account records.
· Research and resolve billing or payment discrepancies.
· Generate Accounts Receivable reports using QuickBooks and Excel.
· Communicate professionally with customers regarding invoices, balances and payment status.
ACCOUNTS PAYABLES SUPPORT
· Assist with entering bills, maintaining records, reconciling vendor statements and preparing payments in QuickBooks.
· Help resolve vendor billing and payment questions as needed.
ADMINISTRATIVE SUPPORT
· Order and manage office supplies, company apparel, software and other business resources.
· Assist with fleet, device and IT support coordination.
· Help document and improve company processes and support special projects as assigned.
BENEFITS
- Generous Paid Time Off (Vacation, Sick, Floating Holiday, Bereavement, Jury Duty, Maternity, & Parental)
- Group Health
- Group Dental (100% Employer Paid)
- Group Vision
- Group Life (100% Employer Paid)
- Group Supplemental Insurance
- Wellness Plan
- Employee Discounts
- Regular Team Outings and Lunches